Lehigh Valley Kayak and Canoe Club
PO Box 20194, Lehigh Valley, PA 18002
LVKCC MINUTES – January 6, 2018
Home of Aimee and Scott Douglas
Executive Committee Members Present:
President — Linda A. Martin
Recording Secretary — Joe Ondek
Treasurer — Dave Dawson
Membership Secretary — Paula Rempp
Webmaster — Dan Rempp
Education Instructional Coordinator — Scott Douglas
Member(s) at Large — Eric Schweitzer / Hans Wagner
General Members Present (count): 12 members; 3 guests (see attendee sign-in form)
Linda Martin called the meeting to order at 7:23 pm and presented the following agenda:
Recording Secretary Report- November 2017 and December 1, 2017 – Joe Ondeck
Treasurers Report & Budget for the 2018 Year- Dave Dawson
Members Secretary Report- Paula Rempp
Web Master Report- Dan Rempp
Trip Committee Report- Sheldon Linn
Education Instructors Report- Scott Douglas
Paddler of the Year
Policies and Bylaws
Meeting minutes from the November General meeting were approved and posted to the website.
MP – Scott Douglas MS – Eric Schweitzer P – Majority O – None
The minutes from the 12/1/2017 Executive Committee meeting require correction to information concerning the newly formed Trip Committee and will be distributed for review and approval.
Dave Dawson presented the December Financial Report.
MP – Scott Douglas MS – Sheldon Linn P – Majority O – None
Dave Dawson presented the proposed “LVKCC budget 2017-18 fiscal year”. There was discussion on the Operating Expenses and Events items listed on the budget. A vote to accept the proposed budget was tabled until after the Education Committee Report.
Membership Secretary Report
Paula Rempp presented the following membership statistics:
134 individual dues paying members
87 families represented
1223 members on Facebook
861 members on Meetup
Dan Rempp explained several of the website related expense items on the Financial Report, their function within the overall website experience, issues encountered with some of the functionality and payment options available to reduce annuals costs. Discussion took place on options and alternatives to replace some of the purchase functionality. No action was taken pending further analysis and discussion.
Trip Committee Report
Sheldon Linn presented a charter for the Trip Committee and introduced the group’s members.
The Committee provided the list of scheduled LVKCC 2018 Sea Kayaking trips.
Education Committee Report
Scott Douglas presented the Instruction and Education Committee 2017 report showing results from the Pool Classes, Beginners Series, Intermediate Series, Swiftwater Rescue class, Recreational/Costal Kayaking instruction and Canoeing outreach opportunities. The full report is available on the website.
Scott then presented the Instruction and Education Committee plans for 2018. Several new indoor and outdoor instruction opportunities are planned for this year.
Scott explained the Training expense item on the proposed LVKCC budget 2017-18 fiscal year.
$1500 grant to Team River Runner (TRR) to host an Adaptive Paddle Instruction and Certification course. LVKCC would get at least six (6) seats in the course normally costing $600-900 per person
$500 to obtain additional L1 Flatwater Instructor Certification for LVKCC members
$500 for Jim Shulte to provide First Aid and CPR instruction and certification to LVKCC members. A recommendation that all LVKCC trip guides obtain these certifications
$500 for Scott Douglas to attend Instructor Trainer certification at Precision Paddlesports, VA. This will enable Scott to train and ACA certify anyone up to a Whitewater L4 instructor. Additional future expenses not in the 2018 budget will probably be required for Scott to complete his certification
Paddler of the Year – Linda Martin questioned how the individual is chosen from the list of nominees. Scott Douglas responded that he asked past Paddler of the Year winners to vote on the list of nominees.
Insurance – Discussion on whether to review the club’s insurance liability was tabled
Donations – Linda Martin asked whether a list of previous years’ donation recipients and amounts was available.
Policies and Bylaws – Linda questioned where current and previous LVKCC policies were retained and if they can be found on the club website.
Ice Breaker – the LVKCC Ice Breaker event is April 6, 2018. A request was made for volunteers to schedule and coordinate this and the annual Holiday Party.
Scott Douglas made a motion to create following new committees in response to items brought up during the meeting.
Dan Rempp was nominated Chairman of the Web Committee and accepted the nomination.
MP – Scott Douglas MS – Dan Rempp P – Majority O – None
Sheldon Linn made a motion to amend the proposed Trip Reimbursement Policy to include a statement preventing the current club Treasurer from participating as a Trip Coordinator
MP – Sheldon Linn MS – Eric Schweitzer P – Majority O – Three
Dan Rempp made a motion to amend the proposed Trip Reimbursement Policy to stipulate that the current club Treasurer is prohibited from participating as a Trip Coordinator for events scheduled after January 6, 2018.
MP – Dan Rempp MS – Eric Schweitzer P – Majority O – None
Dan Rempp made a motion to accept the amended Trip Reimbursement Policy.
MP – Dan Rempp MS – Hans Wagner P – Majority O – Two
Joe Ondek made a motion to accept the Operating Expenses section of proposed LVKCC budget 2017-18 fiscal year after the Executive Committee agreed to remove $1500 for the TRR grant from Training.
MP – Joe Ondek MS – Dan Rempp P – Majority O – None
Dan Rempp made a motion to accept the Events section of proposed LVKCC budget 2017-18 fiscal year after the Executive Committee agreed to remove Spring Coastal Kayak Trip.
MP – Joe Ondek MS – Sheldon Linn P – Majority O – None
Scott Douglas made a motion to reimburse Dave Dawson from the club Treasury for expenses incurred for Summer Coastal Kayak Trip since this event does not qualify for consideration under the new Trip Reimbursement Policy.
MP – Scott Douglass MS – Eric Schweitzer P – Majority O – None
The meeting was adjourned at 10:57 pm.
MP – Linda Martin MS – Everyone including the dogs P – Majority O – None
Respectfully submitted: Joe Ondek – Recording Secretary