Lehigh Valley Kayak & Canoe Club
Minutes – October 5, 2017
Location: Wildlands Conservancy, Emmaus, PA
Executive Committee attendees:
President – Linda A Martin
Vice President – Larry Palmer
Recording Secretary – Lisa Aderhold
Treasurer – Pat Beltz
Membership Secretary – Dan Rempp
Member(s) at Large –
Past President – Scott Douglas
Executive Committee members not in attendance: Eric Schweitzer, Hans Wagner
Linda A Martin called the meeting to order at 7:00pm. There were 22 people that attended this meeting. Linda introduced Jim Schulte who provided a presentation on the National Canoe Safety Patrol (NCSP), along with Donna Ford (NCSP member since 1988) and Ken Bailey ((NCSP member since 1999). Jim noted that both are past officers. Some facts – Pre NCSP the 1968 Scenic Rivers Act was approved. In 1978 the Upper Delaware and Middle Delaware river sections were added to this designation. In 1979 the NCSP was formed with the mission of promoting boating safety and patrol the upper Delaware river providing boater assistance and rescue. The NCSP patrol members train in handling different rescue situations. They are always looking for new volunteers. New volunteers are teamed up with more experienced volunteers on the patrols. Linda added that it is a great way to make new friends. Jim indicated the most important gear you need is your PFD to start. They encourage their volunteers to become CPR & First Aid certified. NPS offers free First Aid & Wilderness training for NCSP members. The presentation ended at 7:50pm followed by a short break.
At 8:00pm Linda A Martin resumed the meeting with the following Executive Committee reports.
Secretary’s Report. September’s Minutes were motioned for approval. As a reminder these minutes are posted on the club’s website. Bill Smith motioned to approve, seconded by Sheldon Linn.
Treasurers Report. Pat Beltz provided financial activity reports for September 2017. The monthly ending balances were reported as follows:
Ending Balance Ending Balance
September 2017 $ 5,992.52 $14,180.40
Bob Brunda motioned to approve, seconded by CC Hopf.
Membership Report. Dan Rempp indicated this month (October) is the last month of the membership year. He reported we have 338 dues paying members, representing 218 families. Facebook has 1,199 followers. Meetup has 827 followers; however only a portion of these are our dues paying members.
Webmaster’s Report. Dan Rempp indicated because of the problem we had in September with our website Meetup event postings (feed), the company that licenses the software has extended our current contract to Feb 2018. The problem has since been fixed.
Education Committee Chairman Report. Scott Douglas (and others as noted) provide an update on the following:
Beginners Series. No report.
Intermediate Series. No report.
Sundays on the Lehigh. No report.
Recreational Trips. No report.
TRR – Team River Runner. Jim Schulte indicated the 2017 events have been a great success. They are seeking a pool for a weekend (ideally free of charge) to train 10 people in adaptive paddling. He would like to train at least 2 people from our club; with priority to those who have already actively volunteered with TRR. He mentioned Mary Giorlando as one of these people.
Walnutport Canal Festival. Sunday, October 15 2017. The festival runs from 12:00 to 5:00pm. Dan Rempp asked for volunteers to assist at our clubs table to promote our club and/or to help put people in boats in the canal. And they will also need safety boaters in the water. Our club will team up with the Wildlands Conservancy who will provide the canoes and gear. Bob Brunda commented that this year they will have more kids sized PFDs; last year we didn’t have enough for the smaller boaters.
Dan Rempp encouraged everyone to sign up for the 2nd annual boat race to be held on Saturday, October 14th in the canal (same location). Looking for 30 paddlers to participate. Meet at the Lock tender’s House. Race to start at approx. 12:30pm. Dan indicated that this year the canal association has obtained the necessary permit to hold the event. Last year Dan was approached by a commissioner who informed him that a permit is required to hold such an event.
Larry March Slalom Penn Cup Sponsors. September 10th, 2017. Dan Rempp recognized the following event sponsors: Joe and Deb Bennett, Bill Amey (Natures Way Canoe & Kayak), John Rako (River Grizzly.com), Don Harris (T’s to Please), Chris Buhrman, Bob and Joanne Novak, The Rosatos, Jackie Trate, and Greg Wojcik.
Dan placed an emphasis on needing to increase participation going forward. The event had 25 participants, and had a loss of $135.52. The timing of this event must always be the 2nd weekend of September. We did have some participants who came as far as from the Philadelphia club. Scott encouraged everyone to do the slalom races to improve skills.
2017 ACA National Award Recognition – Dan Rempp. Dan Rempp received email notice from the ACA (American Canoe Assoc) that he is one of several being nominated for the “Sanctioned Event of the Year” in relation to the Penn Cup Series. The recognition event will be held on Sunday, October 22nd in Bryson City, NC.
Fall 2017 Sea Kayaking Trip Report – Chincoteague, VA. Sept 29th through Oct 2nd, 2017. There were 22 people signed up. Linda indicted 3 additional people showed up unexpectedly; they said they saw the information posted on Meetup. She noted that we will have to be careful how much detail we post on Meetup, so that they have to contact the trip organizer to get the location information, gear requirements, and confirm that they are club members. We need to know how many are coming to make sure we are able to accommodate and manage the number of paddlers that show up. We gained 7 new members from the trip. Two people biked while the others were paddling. Dave Dawson indicated there were 2 paddle groups on Saturday; some paddled 8 miles and others did 4 miles. On Sunday he led a paddle from Chincoteague to Assateague Island. Monday Dave led a sunrise paddle; 3 people went.
Nomination Committee. Scott Douglas, as Past President, along with Hans Wagner, and Jim Schulte asked for nominations for the 7 Executive Committee positions. Per our Bylaws a committee member can serve at most – 3 consecutive terms in a position. Scott explained that new nominations will be needed for the following positions – Secretary, Treasurer, and Membership Chair who are all at the end of their 3rd year term. This slate of nominations will be presented at the November meeting for any further nominations and final vote.
The nominations for the 2017 to 2018 Executive Committee (and term year) are:
President – Linda A Martin (2nd year) (No additional nominations)
Vice President – Larry Palmer (2nd year) (No additional nominations)
Secretary – Joe Ondek (1st year) Nominated by Larry Palmer, seconded by Scott Douglas
Treasurer – Dave Dawson (1st year) Nominated by Pat Beltz, seconded by Scott Douglas
Membership Chair – Paula Rempp (1st year) Nominated by Pat Beltz, seconded by Scott Douglas
Members at Large – Eric Schweitzer (2nd year), and Hans Wagner (2nd year) (No additional nominations)
Winter Pool Sessions. Linda Martin indicated the club has secured the use of the Upper Perkiomen YMCA for this winter’s classes and pool sessions. The Quakertown Pool that was used last year, will be closed for renovations. Lafayette College, who we used in the past, was not immediately responsive to our request for information. A pool is hard to find, so the Executive Committee agreed they needed to move on and seek out other resources. (When they did get back to us, they could not provide consecutive weeks, and we were already finalizing details with the YMCA.) Contracted 13 consecutive sessions (except Easter). Will have 3 pools, 3 lifeguards. And the charge will be $200 less than last year. Linda asked for a motion to approve the signing of the contract; a motion was made by Larry Palmer, and seconded by Evan Valdivieso.
Pool Classes. Linda Martin indicated Mary Giorlando already has people interested in signing up, but we don’t have confirmed dates and times yet for the different classes. Since the Canoe classes have not attracted much interest, the previous meeting recommendation was to replace this with a Sea Kayaking Class. Jim made a motion to schedule the following classes in this order, seconded by Larry Palmer:
Flat Water Rec Class
Sea Kayaking Class
Moving Water Class
Scott Douglas indicated the Educational Committee will need to work out the details. Larry Palmer when asked, indicated there will be loaner boats made available to people. Motion carried.
Rolling Clinic. Scott Douglas indicated the Educational Committee will work out a plan since an interest has been noted.
Payment or Reimbursement for Club Trip Reservations. Dave Dawson explained that the first few years the participation was small and each person paid for their own accommodations in a tent or cabin. Now that the number of participants has grown significantly they have had to seek out facilities capable of housing us. This has brought challenges with reserving the facility which is often required months to six months in advance before the trip planners even have confirmation as to who is going. Dave or Linda Martin has on recent trips funded the down payment with their own funds to secure the facility. Dave also commented that the B&B type places require a credit card. Pat Beltz then indicated that the club does have a credit card. Jim Schulte proposed enabling the Executive Committee to approve a down payment for a club sponsored trip, if it cannot be presented at a regular monthly meeting; since these meetings are not held during the summer.
Scott Douglas proposed a process first be established that designates the steps that a trip organizer is to follow; including estimating the # of participants, cost, how to pay, etc. The following agreed to convene as members of the Trip Committee to discuss these issues and propose a process for the club: Pat Beltz, Dan Rempp, Sheldon Linn, and Dave Dawson.
Holiday Party. Friday, December 1st, 2017. Triboro Sportsmen Club, Cementon, PA. Lisa Aderhold indicated plans were in progress to try something different this year by bringing in an outside caterer. The goal is to keep the cost paid per person at no more than $20. It has recently ranged between $15 & $20. Bob Brunda indicated he had contacted a caterer that served great food at the Lehigh Sojourn. He will reach out to them to get a quote. A motion was made to grant the Executive Committee the authority to review and approve the caterer proposal prior to our next monthly meeting, and that the club would cover the cost of the Triboro Rental Hall and Triboro’s Outside Caterer fee (estimated $75). A motion to approve was made by Jim Schulte, and seconded by Don Harris.
January Executive Committee Meeting Host. January 2018. Scott Douglas has agreed to host the next Executive Committee meeting.
A motion was made by Jim Schulte to end the meeting, and seconded by Paula Rempp. The meeting was adjourned at 9:20pm. The next General Membership Meeting will be held at the Wildlands Conservancy, Emmaus, PA on Thursday, November 2nd, 2017 at 7:00pm.