Lehigh Valley Kayak and Canoe Club
PO Box 20194, Lehigh Valley, PA 18002
LVKCC MINUTES – December 1, 2017
Tri-Boro Sportsmen Club
Canal St, Northampton, PA 18067
EXECUTIVE BOARD MEETING
Executive Committee Members Present:
President — Linda A. Martin
Vice President — Larry Palmer
Recording Secretary — Joe Ondek
Treasurer — Dave Dawson Membership Secretary — Paula Rempp
Webmaster — Dan Rempp Education Instructional Coordinator — Scott Douglas Member(s) at Large — Eric Schweitzer / Hans Wagner
General Members Present (count): Membership attendance not collected.
Linda Martin called the meeting to order at 5:40 pm
The board reviewed an action taken via email on 11/24/2017 concerning the motion to approve payment for the sum of $300.00 to Enter.net to maintain technical support for the LVKCC website from 12/13/2017 through 12/12/2018.
MP – Larry Palmer MS – Dave Dawson P – Majority O – None
Agenda Item – Club Trip Payment Policy
The board discussed the proposal for the up-front payment of club sponsored kayak trip expenses from the Treasury similar to existing policies for other club sponsored events, such as the annual Pool Sessions, Larry March Slalom, etc.
Chris Buhrman presented a history of prior procedures the club followed related to funding for the Film Festival and distribution of monies from the club Treasury.
Dave Dawson and Sheldon Linn detailed the gross cost of prior club sea kayaking trips from 2012 through 2017, how initial expenses were covered by trip coordinators and how monies were collected from participants to reimburse those expenses.
Scott Douglas described how funding for the Allagash canoe trip was handled and monies were collected.
Dave Dawson presented a LVKCC extended trip payment policy proposal (November 2017). Questions and discussion from the board and general membership ensued.
Linda Martin made a motion to create a new Trip Committee to further study the subject. Sheldon Linn was nominated for Chairman of the Trip Committee and accepted the nomination. The following individuals were nominated members of the new committee.
MP – Linda Martin MS – Larry Palmer P – Majority O – One
Scott Douglas made a motion to request the Trip Committee develop a report to present to the Board at the scheduled January 6, 2018 executive committee meeting detailing a new policy for funding LVKCC trips and procedures for requesting, disseminating and replacing funds from the club Treasury to fund expenses of said trips.
MP – Scott Douglas MS – Hans Wagner P – Majority O – None
The meeting was adjourned at 6:40 pm.
MP – Linda Martin MS – Scott Douglas P – Majority O – None
Respectfully submitted: Joe Ondek – Recording Secretary